Project feed, files, and team

Available on the Business and Team plans.

Three tabs on a project hold the things that are not money: what has happened, what has been filed, and who is on it.

The feed

The Feed is the project's running history, newest first. Some of it is written automatically — status changes, change order approvals and rejections, team members joining — and some of it you write yourself.

Post an update the way you would leave a note for whoever picks the job up next: "slab poured, inspection booked for Thursday", "client wants to revisit the tile choice". Each entry records who wrote it and when.

The value of the feed is almost entirely retrospective. Nobody needs it during the week it is written; everybody needs it when a client asks in March what was agreed in November. Writing more than feels necessary at the time is the right instinct.

Files

The Files tab holds the documents that belong to the job — signed contracts, drawings, permits, site photos, delivery notes, the scan of a handwritten variation.

Each file records who uploaded it and when. Keeping them on the project rather than in your email means the next person to open the job finds them without asking you.

These files are for your team, not your client. The client portal shows invoices, proposals and booking — it does not host project files, and nothing you attach here becomes visible to the client. If a client needs a document, send it to them directly.

Team

The Team tab assigns people from your account to the project. Assignment is about clarity rather than access control: it records who is working on the job, which is what makes the feed and the time entries readable later.

Adding someone is written to the feed, so the history shows when responsibility moved.

How the three work together

Read in order — feed, files, team — the three tabs answer "what happened, what have we got, and who did it?" without anyone having to reconstruct it from memory or a mail thread. That is most of the value of running work as projects at all, and it is the part that pays off long after the job is closed and invoiced.

For the money side of the same job, see project financials.