Quote it, bill it, and find out what the mower actually earned.
Velosiq runs the business side of a landscaping company — deposits before the diggers arrive, invoices chased without you doing it, and an honest number on every machine you own.
You know the trucks are busy. You do not know which work pays.
The season fills up and the invoicing falls behind it. Quotes go out as texts, deposits are remembered rather than recorded, and the machine that spends the most time on jobs is also the one costing the most in repairs — but nobody has ever put those two numbers side by side. At the end of a good year the bank balance is the only report you have, and it cannot tell you which half of the work to do more of.
From the driveway estimate to the money in the bank
The same sequence every job follows, with each step leaving a record instead of a note in the truck.
The enquiry lands
Create the client once. The quote, the deposit, the visit dates and every invoice hang off that one record, so a returning customer is not a fresh start.
Quote it properly
Build the proposal from your priced list of usual work — mulch by the yard, a crew day, a truckload removed. Set a valid-until date, and see when they open it.
They accept and sign
The client types their name to accept. Velosiq records the name, IP and timestamp, and the accepted quote converts straight into an invoice.
Take the deposit
Invoice the deposit and take it by card or bank transfer through your own Stripe account, so material is not bought against a handshake.
Put the visits on the calendar
Add the dates, attach the equipment each one needs, and sync it to the phone the crew actually looks at. The picker warns you if a machine is already committed.
Bill the balance, then read the numbers
Send the balance when the work is done. Once it clears it shows up in revenue — and against the machines that did the job.
Did the stand-on mower pay for itself?
A landscaping business is mostly equipment. You bought a machine because the season demanded it, and you have never found out whether it earned its keep. Log what you paid, attach it to the jobs it goes out on, and Velosiq puts attributed revenue against what that machine has truly cost you — the purchase price plus every service, blade, belt and breakdown you have logged against it.
Cost basis, not sticker price
Purchase price plus maintenance logs plus any expenses you have tagged to the machine. The repairs are usually the part that changes the answer.
Attached to real jobs
Book equipment onto the visits it works, so the revenue attribution follows actual use rather than a guess.
Service and warranty dates
Track the next service and when cover expires, so a failure in July is not the first you hear of it.
Double-booking, flagged
Attach a machine to two jobs at once and Velosiq tells you. It never blocks the booking — you know your own schedule.
Deposits up front, balances that chase themselves
Install work eats cash before it produces any. Velosiq treats a part-paid invoice as exactly that — the deposit counts toward your revenue the day it lands, the balance stays visibly outstanding, and an invoice that runs past its due date gets nudged automatically instead of waiting for you to feel like making the call.
Partial payments
Deposit now, balance on completion, against the same invoice. What is still owed is always current.
Your Stripe, your money
Connect your own Stripe account. Velosiq never holds the funds and takes no percentage of them.
Chased without you chasing
Overdue invoices get an automatic reminder a set number of days after the due date.
Who owes what, at a glance
The receivables report ages every outstanding invoice, so the merely late is separated from the genuinely worrying.
The spring list you forgot to call
This trade runs on a calendar nobody else has. Enquiries arrive in a rush, half of them go quiet, and the ones that went quiet in October are the warmest leads you own the following March — if anybody remembers them. Client statuses give those enquiries a place to sit, and a follow-up sequence attached to a status sends the note for you when the season turns.
Statuses that match your year
Rename the pipeline to whatever you actually say — quoted, booked, dormant, spring callback.
Sequences that stop on their own
A follow-up only sends while the client is still in that stage. Book them and the rest of the sequence never goes out.
Written in your name
Follow-ups come from your business, with your branding. There is no Velosiq badge on anything your customer receives.
What Velosiq is not
Being straight about the boundary is more useful to you than a feature list that quietly implies otherwise. Two of these matter a lot in this trade.
- — It does not schedule recurring visits. Appointments do not repeat — a weekly maintenance round is entered rather than generated. If automatic recurring dispatch is your main requirement, buy a dedicated field-service tool.
- — It does not do recurring or automatic invoicing, and holds no card on file. A monthly maintenance customer is a quick invoice to duplicate, not a subscription that bills itself.
- — It does not route crews, optimise driving order, or track vehicles on a map.
- — It does not estimate materials for you. You price the job; Velosiq records what you priced.
Questions, answered
The things landscaping crews ask before they move a season across.
Can Velosiq schedule a weekly maintenance round automatically?
No, and it is the first thing to know. Appointments do not repeat — each visit is its own entry on the calendar, so a weekly round is something you put in rather than something that generates itself. If automatic recurring dispatch is the main thing you are shopping for, a dedicated field-service tool will suit you better. What Velosiq is good at is the money around the work: what each job earned, what the equipment cost, and what is still owed.
How do I find out whether a machine has paid for itself?
Log the machine with what you paid for it, then attach it to the jobs it goes out on. The assets report puts revenue attributed to that machine against its full cost of ownership — purchase price, every maintenance log you have recorded against it, and any expenses you have tagged to it. That is the number that tells you whether the second mower was a good idea or just a payment.
Can I take a deposit before starting a big install?
Yes. Send the deposit as its own invoice, or send the full amount and let the client pay part of it — Velosiq records partial payments against one invoice and counts each one toward your revenue on the day it cleared. The balance goes out when the work is done and the client pays from the same link.
What happens to my quotes over the winter?
Spring enquiries that go quiet in November are the standing problem in this trade. Client statuses let you park them somewhere honest, and a follow-up sequence attached to that status can send a note when the season turns. A sequence only runs while the client is still in that stage, so anyone who books in the meantime drops out of it automatically.
Does it handle my crew?
Up to three people on the Business plan and ten on Team, all sharing the same toolset — there is no per-module permission system, so anyone with a login can see the whole business including revenue. That is fine for a settled crew and worth knowing before you invite a seasonal hire.
Can customers pay by card on site?
Yes. You connect your own Stripe account, so the money goes from your customer to your bank and Velosiq takes no cut of it. Send the invoice from your phone before you leave the driveway and they can pay it from the link.
Find out what the equipment earned
Start the trial, put one real job and one real machine through it, and see whether the numbers tell you something you did not already know.
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